Vedanta Delhi Half Marathon

ENTRY RULES AND REGULATIONS

1.  Application Guidelines

  • Please thoroughly go through all information mentioned in this form prior to submitting your application. Confirmation of applications received shall be subject to the entry rules mentioned hereunder.
  1. An applicant can apply for only one of the three Virtual race categories – Half Marathon, Open 10K and Great Delhi Run (5 km); multiple applications will entail all entries not being confirmed. Further, an applicant must apply for the event using a single email address.
  2. An applicant shall be confirmed, subject to fulfilling conditions mentioned herein, only for the race category he/she has applied for.
  3. Applicants can only register via online, using this registration link and paying applicable entry fees basis the race category selected. No individual/group has been authorized to collect entries on behalf of the event promoter, Procam International Pvt. Ltd. (PIPL).
  4. Group entries
    1. Group entries shall be accepted for the Half Marathon, Open 10K and Great Delhi Run categories of Virtual event. There has to be a minimum of 20 individual entries to comprise a group.
    2. All members of the group must fulfil the minimum age eligibility of the race category.
    3. Click here to know the process of group registrations where the group/corporate is sponsoring the entry fees of its team members/employees.
    4. Click here to know the process of group registrations where individual team members/ employees will be paying their own entry fees.

e. Before submitting in your/your ward’s application (in case the participant is below the age of 18 years), please check if:

      1. all details marked as mandatory fields (prefixed with ‘*’ in the application form) are filled;
      2. the requisite entry fees have been paid;
      3. the ‘waiver’, ‘consent’ and ‘entry rules and guidelines’ have been agreed to in the application form;
      4. the applicant meets the minimum age eligibility criteria of the race category chosen.

    Where any discrepancy is found in any of the above-mentioned mandatory requirements, your application will not be considered for confirmation.

f. Once you successfully submit your online application, details in your online profile cannot be changed/edited by you. For any corrections, please email at vedantadelhihalfmarathon@procam.in

g. Application status: Application status can be viewed on the user’s individual profile on the event website within 7 working days of registration or on or before 13th October 2022, whichever is earlier. If you are unable to check the application status online, please contact our event helpline number +91 8527276694 or email us at vedantadelhihalfmarathon@procam.in

h. Finishers of all virtual race categories will be able to download e-medal and e-certificate with their timing mentioned, from their Vedanta Delhi Half Marathon web profile (https://vedantadelhihalfmarathon.procam.in/) latest by 30th November 2022.

i. Participants must choose locations for their virtual run which has adequate mobile/internet connectivity so as to enable the Vedanta Delhi Half Marathon App, to collect your running data – it is advisable to check the same prior to commencing your race. PIPL will not be held responsible for any discrepancy/error in participation data collected from the Vedanta Delhi Half Marathon App or failure to receive participation data from the Vedanta Delhi Half Marathon App, from the participant for any reason.

j. Participant(s) may be required to submit further proof of identity/age/activity data, as may be required by PIPL, failing which PIPL may, at its sole discretion, disqualify the said participant.

2.  Entry Rejection and Refund Policy

  • Once applied, no requests for refund of application fees will be entertained.
  1. Where your application is rejected for reasons whatsoever, the entry fee component paid will be refunded on or before 28th November 2022. An amount of ₹ 50 will be deducted as processing charges. You will be required to provide your bank details on a link provided by the event’s registration team.
  2. Any refund discrepancies must be brought to the attention of the Event registration team immediately. Refund queries will not be entertained post 28th November 2022.

3. Entry Deferment Policy

In case where the Vedanta Delhi Half Marathon 2022 edition is cancelled for reasons whatsoever, your entry for the Vedanta Delhi Half Marathon Virtual shall be carried forward, in the same race category, to the subsequently conducted edition of the Vedanta Delhi Half Marathon. No additional entry fees will be charged to such participants. Further, entry fees already paid will not be refunded to the confirmed virtual participant.

4. Other Important Points

  • Notwithstanding anything mentioned before, top-up donations, where made, will not be refunded under any circumstance of whatsoever nature.
  1. I/my ward shall follow and adhere to all COVID-19 guidelines/Government Rules (GR) that the Government of India or the respective State Government/s enforce with regards to public lockdown, social distancing, public gathering etc. In my/my ward’s failure to follow any such guidelines/GR, I/ my ward shall not hold the Event promoter/its employees/Event Sponsors/Event Partners/their associates responsible for my/my ward’s actions or the consequences thereof.
  2. Please thoroughly go through all information mentioned on the website https://vedantadelhihalfmarathon.procam.in/ prior to submitting your application.
  3. PIPL reserves the right to amend or alter the terms of the Vedanta Delhi Half Marathon at any point in time.

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Group Registration Process where the group/corporate is sponsoring the entry fees of its team members/employees for the Vedanta Delhi Half Marathon Virtual race categories.

  1. Point of contact of the group/ corporate (PoC) to fill the pre-requisite form or email the request to corporateregistration@procam.in with number of registrations required in each race category of the virtual event, mentioning the group name.
  2. Post submission of the group/ corporate pre-requisite form, the PoC will be emailed the payment link to pay the cumulative entry fees of all its team members.
  3. On making online payment, PoC to share online payment receipt on corporateregistration@procam.in   with group/corporate details.
  4. On receiving payment confirmation, a receipt voucher of registration fees will be generated and sent by PIPL to the PoC’s email address (as mentioned in the pre-requisite form).
  5. The Vedanta Delhi Half Marathon registration team will email PoC the unique codes required to get the individual team members registered online to be part of the group.
  6. All members of the group/corporate need to individually register online here using the online codes issued by PIPL.
  7. By using the code, the team member is not required to pay the applicable entry fees.
  8. Purchasing online codes does not guarantee entry to the event. The members of the group/corporate need to register online here using codes before the registration end date or till the running spaces are available for all race categories of the virtual event at the Vedanta Delhi Half Marathon 2022 edition. Registrations will close as and when the running spaces are filled.
  9. Once online codes are purchased, they can only be used online for Vedanta Delhi Half Marathon 2022 edition and till the time registrations are open or running places are available. The amount against unused codes can be refunded after deducting the processing fees of INR 150. The refund will be made by 30th December 2022.
  10. Team members not mentioning the online code given by PIPL, and as intimated to them by their PoC, will not be considered to be part of the group.
  11. All requisite mandatories will apply for all team members registering under the group.
*****

Group Registration Process where individual team members/ employees will be paying their own entry fees for the Vedanta Delhi Half Marathon Virtual races. 

  1. Point of contact of the group/ corporate (PoC) to fill the pre-requisite form or email the request to corporateregistration@procam.in with number of registrations required in each race category of the virtual event, mentioning the group name.
  2. The Vedanta Delhi Half Marathon registration team will email PoC the common code required to get the individual team members registered online to be part of the group.
  3. All members of the group/corporate need to individually register online here using the common code issued by PIPL, and pay the applicable entry fee.
  4. Purchasing the common code does not guarantee entry to the event. The members of the group/corporate need to register online here using code before the registration end date or till the running spaces are available for all race categories of the virtual event at the Vedanta Delhi Half Marathon 2022 edition. Registrations will close as and when the running spaces are filled.
  5. All requisite mandatories will apply for all team members registering under the group.